Job Description

ABOUT THE MANUFACTURING MARITIME INDUSTRIAL ASSOCIATION:

The Manufacturing Maritime Industrial Association (MMIA) is a newly formed nonprofit stewardship organization dedicated to strengthening Seattle’s maritime, manufacturing, logistics, and industrial sectors. MMIA unites stakeholders to protect industrial lands, prioritize investment, advocate for supportive policies, and implement strategies that drive growth, resilience, and long-term sustainability. Through strategic collaboration with businesses, public agencies, and community partners, MMIA strengthens the industrial ecosystem, foster innovation, and support industries in adapting to an evolving economy.

ABOUT THE BUSINESS OPERATIONS MANAGER POSITION:

As the Business Operations Manager, you’ll play a key role in a fast-growing organization rooted in collaboration, entrepreneurship, and innovation. This position is ideal for someone who thrives in a small team setting where cross-functional support is essential, enjoys building systems and processes that improve efficiency, and communicates with clarity and confidence. We’re seeking a self-motivated professional with a strong track record in administrative, operational, and executive support—and a passion for driving organizational excellence. This is a unique opportunity to help shape internal systems, support mission-critical work, and grow with an organization making a lasting impact on Seattle’s industrial future.

KEY DUTIES & RESPONSIBILITIES:

Support MMIA’s daily operations and executive functions while building the administrative systems that will power the organization’s long-term growth and impact.

• Executive Support : Assist the Executive Director with daily operations, including managing schedules, coordinating meetings, and handling correspondence.
• Office Management : Oversee the day-to-day administrative functions of the organization, ensuring efficient office operations and maintaining office supplies and equipment.
• Financial Oversight : Track the organizational budget, process invoices, categorize receipts, and support financial reporting using tools like QuickBooks and Excel.
• Board Liaison : Coordinate board and executive committee meetings by preparing agendas, scheduling meetings, distributing materials, and recording minutes.
• Policy Development : Draft and manage internal policies and procedures to ensure organizational compliance and efficiency in coordination with the Executive Director.
• Vendor and Partner Relations : Serve as the primary point of contact for vendors, consultants, and public-sector partners; manage contracts and ensure compliance tracking.
• Data and Records Management : Organize and maintain internal databases and records, ensuring information is up-to-date, secure, and accessible.
• Technology Integration : Identify and implement tools and systems to improve operational efficiency, particularly in budgeting, document management, and internal communication.
• Grant Administration Support : Assist with special projects, track reporting deadlines, and ensure timely submissions in coordination with the Executive Director.
• Human Resources Management : Develop and maintain internal HR systems, including onboarding processes, personnel files, and compliance documentation.
• Event Coordination : Facilitate communications by overseeing the coordination and planning of meetings, events, webinars, conference calls, and email messaging.
• Community Engagement : Establish and maintain relationships with businesses, partners, board members, and stakeholders to provide customer service and access to resources/information.
• Continuous Improvement : Regularly assess and refine administrative processes to enhance organizational effectiveness and support long-term growth.

QUALIFICATIONS:

• Educational Background : Bachelor’s degree in business administration, nonprofit management, or a related field; equivalent experience may be considered.
• Experience : Minimum of 3–5 years in operations, administration, or nonprofit management roles.
• Financial Acumen : Proficiency in financial reporting, budget management, and resource allocation; experience with QuickBooks and Excel.
• Problem Solving & Strategic Thinking: Demonstrated ability to take initiative, solve problems creatively, and support organizational strategy with thoughtful planning and follow-through.
• Human Resources Knowledge : Familiarity with basic HR processes and onboarding employees.
• Technological Proficiency : Skilled in Microsoft Office Suite and Google Workspace; experience with database management systems.
• Communication Skills : Excellent verbal and written communication abilities; adept at drafting policies and procedures.
• Organizational Skills : Strong attention to detail with the ability to prioritize tasks and manage time effectively.
• Interpersonal Skills : Demonstrated ability to work collaboratively with diverse teams, stakeholders, and community partners.
• Adaptability : Flexibility to manage multiple responsibilities in a dynamic, small-team environment.
• Initiative : Self-motivated with a proactive approach to problem-solving and continuous improvement.
• Ethical Standards : High level of integrity and commitment to the organization's mission and values.

COMPENSATION:

Salary Range: $80,000- $90,000 plus a generous benefits package.

TO APPLY:

If you are interested in this position, please submit your resume and cover letter to: [email protected] . Use subject line “ Business Operations Manager – Your Name ” and ensure that all attachments are submitted as PDFs, each clearly labeled with your name. This position will remain open until filled, with a first review of applicants on Monday, June 16 th , 2025.

The Manufacturing Maritime Industrial Association is an Equal Opportunity Employer

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